P2P AP Analyst

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P2P AP Analyst

RECYCLING Open to Public competition

Our Recycling Business Unit currently has a need for a P2P AP Analyst on a Fixed Term Full Time basis of 15 months. The role will be based in Bord Na Mona Recycling Newbridge and will report to the Procure to Pay Lead.

The successful candidate will be responsible for supporting all sites within the scope of the Bord Na Mona Recycling business unit, responding to queries from internal BnM employees with regard to Expenses, Payables and Purchasing. To support Suppliers in the prompt and accurate resolution of their queries and be responsible for the BnM Scanning Tool used within the P2P function in this business ensuring our “No PO No Pay” process is adhered to.

Role Specifics:

Job Title: P2P AP Analyst

Business Unit: Recycling

Reporting to: Procure to Pay Lead

Location: Bord na Mona Recycling Newbridge

Duration: FTC 15months

HR Contact: Carol Young

Apply on or before: February 29th 2024

Eligibility: Open to Public competition

The Role:

The main duties and responsibilities of the role will include the following:

• Process Supplier Invoices, both for PO and Non-PO invoices, intercompany invoices and Credit Notes for the Bord Na Mona Recycling business. This includes preparing the monthly templates for the relevant suppliers being processed using the Robotic Process Automation tool ensuring all issues are resolved along with developing future templates and any other ad hoc activities relating to Robotic Process Automation.

• Manage and respond to all queries received by the P2P Helpdesk from BnM employees and suppliers for the Bord Na Mona Recycling business. Prioritise and escalate queries raised with the Helpdesk, resolving first line queries and tracking others requiring support from the P2P and Finance Team members through to resolution within agreed SLA timelines.

• Provide proactive support to BnM end users, Managers and Finance Teams as part of the P2P invoice and payment process for Bord Na Mona Recycling suppliers. This will involve giving support with regards to the P2P processes and assisting end users with User Guides and training material.

• Manage and respond to all queries received by the P2P Helpdesk from BnM employees and suppliers for the Bord Na Mona Recycling business. Prioritise and escalate queries raised with the Helpdesk, resolving first line queries and tracking others requiring support from the P2P and Finance Team members through to resolution within agreed SLA timelines.

• Liaise with end users in relation to invoices on hold, complete required rematching, monitor and follow up on all Prepayment Invoices processed on the ledger.

• Participate in other P2P projects and process improvement projects as they arise, assist in internal/external audit activities and complete other ad hoc duties as and when required.

• Manage the OCC Scanning Tool to ensure all supplier invoices are scanned and validated on a daily basis for the Bord Na Mona Recycling business, ensuring all rejections are communicated to suppliers. Assisting with all testing as and when required.

• Compile and report to your Line Manager, the required Daily P2P Payables Statistics.

• Assist with the completion of supplier reconciliations on a monthly basis including the required follow up with supplier/business area.

• Ensure Environmental, Health & Safety management systems are followed. All employees are expected to co-operate fully with all provisions taken by the company for ensuring Health and Safety, and Welfare of co-employees and members of the public.

• Proactively participate in the Performance Management process to ensure delivery of own, and the wider team’s, objectives.

The Person:

The ideal candidate will possess the following qualification, skills, knowledge, and attributes.

• Minimum of 3 years’ experience in a P2P Department.

• Accounting Technician Qualification would be an advantage and/or “qualified by experience”. Deep understanding of the BnM P2P process is required.

• Strong analytical, problem solving and communication skills.

• Excellent customer service skills are essential.

• Knowledge of Oracle and the OCC scanning solution is preferred and Microsoft Office applications.

• Openness to change and a “can do” attitude, able to effectively manage time against agreed deadlines.

• Be a team player working with others to achieve company goals.

• Good IT proficiency with strong knowledge of Microsoft Office Excel and PowerPoint.

• Must be flexible to work across different work sections within the business.

• High proficiency in the English language is a requirement alongside eligibility to work in Ireland.

If you wish to be considered, simply click “Apply” on the job advert.

Bord na Móna is an equal opportunities employer.